Discover Microsoft Access and benefit from its many advantages

Discover Microsoft

Microsoft Access is one of the most used software tools in business, especially for processing large amounts of data. It allows in particular to filter and sort relational data that would be difficult to treat otherwise That said, few people really master this tool, which is very simple to use. What is Microsoft Access? What can I do with Microsoft Access? How does this tool work? We tell you everything in this article.

What is Microsoft Access?

Microsoft Access is one of the Microsoft Office suite software. It is a Relational Database Management System (RDBMS) designed to manage large amounts of interrelated information. Since its conception in 1992, the software has undergone many improvements, to the point of presenting itself today as the reference software for processing databases in companies.

Its effectiveness is based in particular on several programs, the main one being a Microsoft Jet database engine. There is also a Query by Example type interface that allows you to query databases, a graphic editor, as well as the programming language Visual Basic for Applications. You can use the Microsoft Access tool, whatever your level, because it adapts to your needs. For the simplest to the most complex projects, you will find in Access the tools you need for your database.

Some of the most relevant tools include:

  • The tables ;
  • The forms ;
  • The requests ;
  • Reports.

For master Microsoft Access, looking at some tutorials on the internet will certainly not be enough. It is essential to follow quality training, such as those offered by Quality Training, in order to understand this tool which may seem complex. You can then easily create a usable database, format databases, create forms or queries as well as work with reports.

What can I do with Microsoft Access?

Discover Microsoft Access and benefit from its many advantages Microsoft Access is one of the most used software tools in business, especially for processing large amounts of data.  In particular, it makes it possible to filter and sort relational data that would otherwise be difficult to process. That said, few people really master this tool, which is very easy to use.  What is Microsoft Access?  What can I do with Microsoft Access?  How does this tool work?  We tell you everything in this article.  What is Microsoft Access?  Microsoft Access is one of the Microsoft Office suite software.  It is a Relational Database Management System (RDBMS) designed to manage large amounts of interrelated information.  Since its conception in 1992, the software has undergone many improvements, to the point of presenting itself today as the reference software for processing databases in companies.  Its effectiveness is based in particular on several programs, the main one being a Microsoft Jet database engine.  There is also a Query by Example type interface that allows you to query databases, a graphic editor, as well as the Visual Basic for Applications programming language.  You can use the Microsoft Access tool, whatever your level, because it adapts to your needs.  For the simplest to the most complex projects, you will find in Access the tools you need for your database.  Among the most relevant tools, we distinguish in particular: Tables;  The forms ;  The requests ;  Reports.  To master Microsoft Access, watching a few tutorials on the internet will certainly not be enough.  It is essential to follow quality training, such as those offered by Quality Training, in order to understand this tool which may seem complex.  You can then easily create a usable database, format databases, create forms or queries as well as work with reports.  What can I do with Microsoft Access?  This is quite a common question because many people are confused about when to use Excel and when to use Access.  The Excel tool of the Microsoft Office suite is probably the most used in a business context, because it allows you to store and organize data in the form of tables or graphs.  It is also used to perform calculations of all kinds, from the simplest to the most complex through formulas.  It therefore shares many similarities with the Access tool.  But there is one thing that Excel cannot do and that the Access tool easily supports, and that is managing relational data.  So, since the data in your table is meant to be reused by other tables, in other words if it is relational, you need Microsoft Access to store and process it.  Access is also essential when you have large volumes of information to manage, because with this tool, your database can weigh up to 2 GB. It can therefore manage several thousand pieces of data, where Excel would be at a given moment exceeded.  In addition, Access also allows you to query your data in a complex way, something simply impossible with Excel.  That said, it is not excluded to work with both programs, making the most of the specific advantages of each.  In practice, you could use Access to store data and Excel to analyze it in depth, as Microsoft recommends.  How does this tool work?  Microsoft Access is commonly used for asset inventories and tracking, order tracking, task tracking and event planning, contact management, organizing lending libraries, and nutrition tracking.  These are all common Access usage scenarios listed by Microsoft.  But in practice, how does the tool work?  When you launch Access, you normally have Microsoft Office Backstage displayed.  It's pretty much the starting point for everything you want to do with Access.  From this interface, you can click on the new tab to create a new database.  Here you have the choice between an empty database that allows you a very specific design, an Access database template installed by default, and templates created from Office.com.  You should choose based on the size and requirements of your project.  Once in your database, you can add tables, fields and even application components, for the use of several database objects linked together.  You organize your database according to your specific objectives, and you can even import data from Excel, or even export a table to Excel to analyze the data in a more specific way.  Microsoft Access offers many features that you will need to learn to use to be more efficient in your work.

This is quite a common question because many people are confused about when to use Excel and when to use Access. The Excel tool of the Microsoft Office suite is probably the most used in a business context, because it allows storing and organizing data in the form of tables or graphs. It is also used to perform calculations of all kinds, from the simplest to the most complex through formulas. It therefore shares many similarities with the Access tool. But there is one thing that Excel cannot do and that the Access tool easily supports, and that is managing relational data.

So since the data in your table is meant to be reused by other tables, in other words if it is relational, you have need of Microsoft Access to store and process them. Access is also essential when you have large volumes of information to manage, because with this tool, your database can weigh up to 2 GB. It can therefore manage several thousands of data, where Excel would at some point be outdated. In addition, Access also allows you to query your data in a complex way, something simply impossible with Excel.

That said, it is not excluded to work with both programs, making the most of the specific advantages of each. In practice, you could use Access to store data and Excel to analyze them in depth, as Microsoft recommends.

Microsoft Access is commonly used for asset inventories and tracking, order tracking, task tracking and event planning, contact management, organizing lending libraries, and nutrition tracking. These are all common Access usage scenarios listed by Microsoft. But in practice, how does the tool work?

When you launch Access, you normally have Microsoft Office Backstage which is displayed. It’s pretty much the starting point for everything you want to do with Access. From this interface, you can click on the new tab to create a new database. Here you have the choice between an empty database which allows you a very specific design, an Access database template installed by default, and templates created from Office.com. You should choose based on the size and requirements of your project.

Once in your database, you can add tables, fields and even application components, for the use of several database objects linked together. You organize your database according to your specific objectives, and you can even import data from Excel, or even export a table to Excel to analyze the data in a more specific way. Microsoft Access offers many features that you will need to learn to use to be more efficient in your work.

Boris Rabilaud
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