How to Use Microsoft Sway – Free Internet News

Are you a Microsoft Office user and want to quickly create a web presentation, interactive report or personal portfolio? PowerPoint can be intimidating to learn and use, so consider using a lighter alternative, Microsoft Sway.

With Sway, you can create a presentation without having any design skills or creative experience. The app provides you with cards, or blocks, for a structured way to build your content. You can easily insert text, images, and videos, make your Sway look attractive with subtle animations, and easily share it.

To start using Sway

Visit the Sway website and sign in with your Microsoft account. You then have several ways to create your Sway.

Ways to Create a Sway

Create a new document: Start with a blank document where you add all sections and design elements.

Start from a topic: Enter a search term and Sway creates an overview of the sections for you.

Start from a document: Upload a document such as a plan or article and Sway inserts your content into the sections.

Start from a template: Use one of the templates to start your project. The topics are varied: newsletter, curriculum vitae, portfolio, ad, story and business presentation.

After choosing one of these options, you will see two main areas at the top left to build your Sway: Storyline and Design.

Remarque : au fur et à mesure que vous construisez votre présentation, votre Sway est enregistré automatiquement.

Create the scenario

Select “Storyline” in the top left to create the sections, add the cards, and insert your content. This is a focal point for building your Sway.

“Storyline” button on Sway

The card at the very top is your title card and can contain text and a background image.

Title card with an image

To add the next card, click the plus sign at the bottom of the previous card. You will then see the suggested options, or you can choose Text, Media or Group specifically.

Options for adding a card


When you select a header card and add your text, it will appear large and highlighted in your Sway. As you can see in the screenshot below, Etymology and Taxonomy are rubrics.

Headings in a Sway

Headings are a great way to divide your Sway into sections. You can then include the maps you need under each heading.

Text cards

Insert a text card to add paragraphs, bullets, or a numbered list. Type your text in the box and use the options on the toolbar to format it or add a link. To the right of the toolbar, use the boxes to set the sharpening and the trash can to remove the map.

Text card

Multimedia cards

You can insert an image, a video or an audio file, but also integrate 3D content or tweets, or even upload an element from your device.

Media Cards

Each type of media has its own options. For example, you can include a caption for an image or record your own audio.

To add an image or video using a web search, click the image or video location in the map to open the sidebar. Use the tabs or search at the top to locate media. Then select it and choose “Add” or drag the item onto the map.

You can also use the sharpening options in the media toolbar. Choose between Subtle, Moderate, or Intense to display this element differently in your presentation.

For images, you can also use the Focus Points tool to focus on a specific part of the image.

Image sharpening and focal points

Card Grouping

You can group images in several ways in Sway.

Group card options

Automatique : Laissez Sway décider de la meilleure disposition.
Grille : Place les images dans une grille.
Comparaison : Place deux images côte à côte.
Pile : Place les images dans une pile dans laquelle vous pouvez cliquer.
Diaporama : Faites défiler chaque image comme un diaporama en utilisant l'une des trois vues disponibles.

To change the layout after adding the images, select “Group Type” from the toolbar. Then choose the new layout on the right side.

Change group type with options

Design your Sway

You can work on the design part at any time during the creation of your Sway. Select “Design” in the top left next to Storyline.

“Design” button on Sway

Depending on the option you chose to create your Sway, you may see a default style. To choose another, click on “Styles” at the top right.

You will then see the layouts for the entire Sway appear at the top. You can choose Vertical, Horizontal or Slides depending on which direction you want your Sway to appear on the screen.

Layouts in the Styles sidebar

Next, you’ll see a collection of styles for you to choose from, with different colors, shapes, and backgrounds. Use the arrows on the right to see all options for a style.

Styles on Sway

Once you’ve chosen a style, use the customize button at the top to change the color inspiration or palette, font style, animation emphasis, and text size. Animations are what you see when the elements of your Sway appear on screen.

Style customization options

Another option for designing your creation is to let Sway do it for you. Select “Remix!” at the top of the Styles sidebar to see what Sway will create for you.

Remix style option

You can easily undo any changes you make by selecting the Undo button above the Styles sidebar. In addition, you have a redo button if you change your mind.
Play, share or edit your Sway

At the top right of the Sway screen, you’ll find a Play button. Select it to view the presentation as your audience will.

Select the icon in the lower right corner of the play screen to jump to a particular section of your Sway. Then click “Edit” to return to the Storyline and Design screens.

Navigation for a Sway while reading

Select the Share button to get a text or visual link to your Sway, share it on Facebook, Twitter or LinkedIn, or get the embed code. You can also set permissions for who views your presentation, require a password, or include share buttons.

Options for sharing a Sway

To duplicate your Sway, save it as a template, print it, or export your presentation, select the three dots at the top right and choose an option.

Sway Options Menu

In the menu above, you’ll also find the Settings for this Sway option, which lets you choose the language, display direction buttons, adjust display settings, and autoplay your Sway.

Sway Settings

To easily create an eye-catching web presentation, check out Microsoft Sway.

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